Job Description

Position: Italian Speaking Executive/Personal Assistant to Founder

NYC (with availability for short trips, primarily to Europe)

Schedule: Full-time with 24/7 availability

Start Date : As soon as possible

Salary: up to $160k-190k (depending on experience)

My client is a highly accomplished professional with entrepreneurial, social impact, and philanthropic ventures spanning global markets. He requires an Executive/Personal Assistant to ensure seamless coordination of his dynamic personal and professional life.

WHAT YOU'LL DO

Personal & Administrative Support

• Act as the principal’s right hand, ensuring efficient management of daily activities and longer-term initiatives.
• Anticipate needs and take proactive, logical action to simplify the principal’s life.
• Handle high-priority tasks, often under tight deadlines, while maintaining discretion.
• Support family members, advisors, and collaborators as needed.
• Oversee logistics of domestic and international travel, ensuring cost-efficient, well-coordinated plans.
• Research products, services, and vendors for personal and business needs.

Operational Responsibilities

• Coordinate meetings and manage events, collaborating with prestigious global organizations.
• Create, implement, and maintain procedures, workflows, and checklists for recurring processes (e.g., travel, events, and project operations).
• Manage the principal’s calendar, ensuring seamless scheduling of complex, high-level appointments.
• Maintain and organize an extensive database of contacts and ensure up-to-date tracking of engagements.
• Support emerging projects

Communications & Representation

• Draft, proofread, and edit correspondence, reports, and presentations with zero errors.
• Represent the principal with polished professionalism in all interactions, maintaining confidentiality at the highest level.
• Serve as a point of contact with internal and external stakeholders, including board members, partners, and media.

Financial & Analytical Support

• Track, approve, and analyze expenses, ensuring adherence to budgets.
• Prepare financial reports in Excel, including light analysis of trends.
• Assist with managing vendor contracts and invoices.

WHO YOU ARE

• Education: Bachelor’s degree required.
• Experience: 5-10 years as a C-Suite level Executive Assistant, preferably within international business, venture capital, or social impact organizations.
• Impeccable written and verbal communication with a gift for concise messaging.
• Highly organized, resourceful, and proactive, with the ability to think strategically and solve problems.
• Experienced in managing complex, global travel itineraries.
• Technologically savvy, with proficiency in Microsoft Office Suite, G-Suite, and social media platforms.
• Able to juggle competing priorities with calm, humor, and attention to detail.
• Polished, poised, and professional with excellent interpersonal skills.
• Discreet, mature, and capable of handling sensitive information with integrity.
• A passion for global startups, mission-driven initiatives, and social impact.

This role offers a rare opportunity to work alongside a visionary leader while gaining exposure to groundbreaking global initiatives. If you are dynamic, driven, and thrive in high-paced environments, we encourage you to apply.

REF - RE82523

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