Job Description

Job Description

Job Description

Join The Roberts Williams Team as a FULL TIME IN OFFICE Real Estate Transaction Coordinator

Are you detail-oriented, motivated, and passionate about delivering exceptional customer service? Do you thrive in a fast-paced environment where teamwork, integrity, and fun are at the core of everything you do? If so, The Roberts Williams Team wants you!

About Us

Led by Matt Roberts and Guy Williams Jr., The Roberts Williams Team has been the #1 Selling REALTOR® Team in The Villages community since 2020. We are a group of ambitious real estate professionals committed to our mission: "to provide service so great, customers can't help but tell everyone they know about us."

Our Core Values — Excellence, Integrity, Friendliness, and Fun — shape our work culture and drive our success. We work hard, support one another, and celebrate our achievements as a team.

About the Role

We are seeking a Real Estate Transaction Coordinator to join our in-house team. In this role, you will oversee the administrative duties associated with real estate transactions, ensuring a smooth and seamless experience for our clients.

This is a full-time, in-office position , offering a competitive salary, bonus potential, and opportunities for professional growth.

Compensation and Benefits

• Salary: $43,700–$54,000 annually + bonus potential
• PTO and paid holidays
• Initial training (on- or off-site)
• Opportunities for professional development in a collaborative, supportive environment

$43,700 - $54,000 salary plus bonus potential

• Coordinate and manage all administrative tasks for home buyer and seller transactions, ensuring a smooth process from contract to close.
• Communicate effectively with sales staff, title/escrow companies, lenders, appraisers, and contractors to facilitate timely closings.
• Verify the accuracy of contracts and forms, secure necessary approvals, and distribute them to relevant parties.
• Schedule and oversee inspections, appraisals, and monitor repair progress.
• Provide regular updates to clients and stakeholders to keep them informed throughout the transaction.
• Maintain up-to-date client information in the CRM system with precision and consistency.
• Ensure compliance with brokerage requirements by meticulously tracking and submitting documentation.
• Execute special projects as assigned by team leaders and maintain an organized office space.
• Uphold brand integrity and professionalism in all communication channels.
• Deliver exceptional customer service to build loyalty and satisfaction with every interaction.

• The ideal candidate for the Real Estate Transaction Coordinator position in The Villages, FL, US should be a detail-oriented professional who is self-motivated and dedicated to providing excellent customer service.
• We are looking for someone who excels in a fast-paced, goal-oriented environment and works well as part of a team.
• Strong communication skills and a proactive approach to seeking feedback and continuous improvement are essential qualities we seek in applicants.
• The successful candidate will demonstrate a commitment to team success and be prepared to take on increased responsibilities over time.
• Possession of a real estate license is required for this role, or the willingness to obtain one within 90 days.

Roberts Williams Team offers sellers the most extensive combination of digital and print marketing of any team in the area. Buyers will benefit from the team’s local expertise and willingness to go the extra mile to find the perfect home at the right price.

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