Job Description

Job Description

Job Description

Join Our Team as a Transaction & Listing Coordinator!

Are you an organized, detail-oriented real estate professional who thrives in a fast-paced environment? Our well-established  Seattle Real Estate Development & Home Building Company , with over 30 years of success, is seeking a  Transaction & Listing Coordinator to support our HIGH-VOLUME team. This full-time role offers stability, career growth, and the opportunity to play a key role in managing real estate transactions and listings.

What We’re Looking For:

• Licensed Real Estate Professional: A  Washington real estate license is required for this role.
• Transaction & Listing Expert: Strong understanding of real estate contracts, listing management, and transaction coordination.
• Highly Organized & Detail-Oriented: Ability to manage multiple files, deadlines, and compliance requirements with precision.
• Strong Communicator: Excellent verbal and written communication skills to interact with clients, agents, and vendors.
• Tech-Savvy & Marketing-Minded: Proficiency in Microsoft Office (Word, Excel, Outlook), CRM systems, Asana (preferred), and Canva for marketing.
• Self-Starter & Problem Solver: Able to take initiative, prioritize tasks, and troubleshoot challenges independently.
• Team Player with a Can-Do Attitude: Works collaboratively in a fast-paced, deadline-driven environment.

Key Responsibilities

Transaction Coordination:

• Manage real estate transactions from contract to close, ensuring all required documents and deadlines are met.
• Communicate with escrow officers, lenders, clients, and agents to facilitate smooth closings.
• Ensure all contracts, disclosures, and addendums are properly completed and filed for compliance.

Listing Coordination:

• Prepare and submit listing agreements, input property details into MLS, and coordinate professional photography and staging.
• Visit active listings and development sites weekly to ensure properties are presentable, check on progress, and report updates to the team.
• Place and remove signage, lockboxes, and marketing materials at properties.
• Schedule and coordinate showings, inspections, and open houses.
• Track listing performance and provide weekly reports on market activity.

Marketing & Administrative Support:

• Create and distribute marketing materials such as flyers, silent cards, and email blasts.
• Conduct research on potential development sites and prepare reports.
• Maintain organized files, databases, and internal tracking systems.
• Assist in scheduling meetings, preparing reports, and general administrative duties.

Qualifications:

• Active Washington State Real Estate License - REQUIRED.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a must.
• Experience with MLS, CRM systems, and transaction management software preferred.
• Knowledge of Asana or similar task management software is a plus.
• Escrow or real estate assistant experience is a bonus.
• Valid driver’s license, reliable transportation, and vehicle insurance - REQUIRED.

Why Join Us?

• Competitive Salary: $55,000 - $65,000 (DOE).
• Comprehensive Benefits: Medical, Dental, Vision, Life Insurance.
• Paid Time Off, Sick Days, & Holidays.
• Mileage Reimbursement for Offsite Appointments.

Ready to Join Our Team?

If you're excited about this opportunity, please submit your  resume and cover letter . Qualified candidates will be contacted for a phone interview, followed by an in-person interview.

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