Job Description

POSITION PURPOSE

The position of Accounts Payable Specialist is critical to resolving invoices that have failed a 3-way match process. This position will monitor the payment of vendors, subcontractors, shareholders, and employee reimbursements. The Accounts Payable Specialist establishes relationships with all stakeholders to ensure proper approval, payment, and application of procedures maintaining the integrity of job cost and general ledger for all Companies.

  DUTIES, TASKS, AND RESPONSIBILITIES

Payables

• Identify invoices that have failed a 3-way match process.
• Collaborate with internal and external stakeholders to gather information and ensure timely invoicing.
• Assist with processing invoices related to Purchase Orders.
• Manage invoice workflow through the electronic imaging system.
• Audit vendor statements and connect with stakeholders to resolve discrepancies.
• Reconcile non-invoiced receiving monthly.
• Cross train on non-Purchase Order invoices.
• Maintain Subcontractor COI files.
• Ensure the timely and accurate completion of the Subcontractor Qualification process.
• Manage Credit Card payment processes and reconciliation.
• Accurately perform Month End closing procedures, including accruals.
• Communicate the resolution progress to supervisor.

  Support

• Cross-train with other team members as needed
• Assist with special projects as necessary

  ORGANIZATIONAL BEHAVIORAL COMPETENCIES  

• Build something that matters
• Do what’s right; be honest and fair
• Build strong relationships
• Share in the company successes

  POSITION COMPETENCIES

• Accurate – Performs all duties with careful precision and expertise to ensure complete accuracy
• Collaborative – Works with others to create the best possible outcomes and strengthen relationships
• Problem Solver/Critical Thinker – Provides thoughtful solutions to complex problems
• Consistent – Works within established guidelines, structures, and procedures  
• Independent – Develops a self-directed approach to continual learning and quality of effort
• Flexible – Efficiently adapts to changing requirements and directions of fast-paced work

CRITICAL SKILLS & KNOWLEDGE  

• Clear, effective communications skills – both written and verbal
• Intermediate mathematical abilities; mastery of Excel formulas
• Aptitude for prioritizing and coordinating a variety of tasks
• Independent and proactive problem-solving and critical thinking
• Disposition for accuracy, attention to detail, and organization
• Ability to accurately and efficiently enter data
• Proficient in using basic office equipment
• Mastery of entire Microsoft Suite plus Internet and email
• Knowledge of Microsoft Great Dynamics (GP) and Key2Act Signature a plus
• Ability to investigate, gather information, and be self-sufficient 
• 3-5 years of payables or equivalent experience is required
• Bilingual mastery a plus, but not required

WORKING CONDITIONS

• Well-lighted, heated and/or air-conditioned indoor office setting
• Moderately noisy environment with light traffic, office equipment, and guest entrance
• No travel required

 This job description in no way states or implies that these are the only activities to be performed by the associate occupying this position. Associates will be required to follow any other job-related instructions and to perform any other job-related responsibilities requested by their supervisor.

Education

• High School or better

• Bachelors or better in Accounting Systems or related field

Licenses & Certifications

• Valid Driver's License

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